Do you know your rights regarding business trips?

It should be noted that this document regulates business trips within the Republic of Uzbekistan. Business trips outside the Republic of Uzbekistan are streamlined by the Regulation “On the issuance of funds for travel expenses during business trips of employees of ministries, departments, enterprises and organizations outside the Republic of Uzbekistan”.

A business trip is a sending (trip) of an employee by order of the head of organization, institution, association, enterprise for a certain period of time to another locality to carry out an official assignment outside the place of his permanent work.

In cases where branches, sections and other divisions that make up the organization are located in a different locality, the place of permanent work is considered to be the production division in which the work is stipulated by the employment contract.

Business trips of employees, whose permanent work takes place on the road or is of a traveling or mobile nature, are not considered business trips.

The duration of the business trip of employees is determined by heads of organizations, but cannot exceed in each case 40 days, not counting the time spent on the road. The same procedure applies to business trips of employees for audits and inspections.

The term of a business trip of workers, managers and specialists sent to perform assembling, commissioning and construction work should not exceed 12 months.

Extension of the term of a business trip is allowed in exceptional cases with the written permission of the head of the organization, by whose order the employee was sent.

Before leaving on a business trip, a worker is given an advance within the amount of travel expenses, renting a living place and daily subsistence allowances.

According to the advance report submitted by the employee within three working days after returning from a business trip, the missing amount is paid or the excess amount is returned to the organization.

On September 13, 2019, the Ministry of Justice registered amendments and additions to the Instruction “On business trips within the Republic of Uzbekistan”. Now for employees of budgetary organizations, in the absence of travel documents, the payment for business trip travel is carried out in the amount of 0.08 percent of the established size of the base calculated value for each kilometer (previously this issue was decided by a head of an organization on the basis of established requirements).

In other organizations, in the absence of travel documents, travel expenses for a worker on a business trip are paid in the amounts established in the collective agreement, labor contract, but not less than 0.08 percent of the established size of the base calculated value for each kilometer.

Also, in the case of submission of supporting documents on accommodation in luxury rooms of hotels, payment for renting accommodation is made within up to 70 percent of the cost of these rooms at the expense of budgetary funds, and the rest at the expense of extra-budgetary funds of budgetary organizations (previously it was reimbursed only within 70 percent).

The cost of renting a living place, in the absence of supporting documents, is reimbursed at the rate of 20 percent of the established size of the base calculated value for each day.

Within three working days after returning from a business trip, the employee must submit an advance report (previously it was within three days).

It is not allowed to send on a business trip pregnant women and women with children under 14 years old (with disabled children under 16 years old) without their consent.

Other conditions may be introduced into the collective agreement taking into account the economic capabilities of the enterprise, in particular, more privileged working conditions and socio-economic conditions (compensation for transport and travel expenses, other additional benefits and compensations) than the norms specified in laws and other regulatory documents and rules.

Therefore, we recommend that you familiarize yourself with the collective agreement of your organization!